Exhibiting at an exhibition can be one of the quickest and most exciting ways to grow new business opportunities. I frequently hear stories of companies that are successful at generating new business activity through trade show marketing. On the other hand I also hear about companies that exhibit with disappointing results. So the obvious question is what are these exhibitors doing differently?
The answer is often “you get out of it what you put into it”. Here are 5 points we can learn from the successful exhibitors that you can employ to maximise every opportunity at a trade show or event.
Promote Your Presence
While pre-show campaigns vary from exhibitor to exhibitor, the goal is the same - to contact as many attendees as possible and drive traffic to your stand. You need multiple touch points to reach today’s time pressured attendees. A typical pre-show campaign consists of combination of tactics from print ads, direct mail, press releases, online ads, and emails to telemarketing, social media, sponsorships and promotions.
Make Room for Business
In a recent study, exhibitors cited stand layout as one of the top three factors that improved their show results. Specifically they noted more entry points, more open space and less clutter.
An open floor plan helps to create an approachable atmosphere. Current exhibition design trends combine open space, architectural simplicity and light colour palettes to create a fresh, modern environment. Open floor plans also reduce barriers to entry and facilitate circulation within your space. As a general rule you want at least 60% of the frontage open and at least 60% of the floor space unoccupied.
If you plan to have a theatre-style presentation, hands-on demonstrations, or private meetings, make sure you book a space big enough to accommodate them.
Approach All Attendees
Visitors are people genuinely interested in learning about new products, industry trends, and how-to solutions for their top of mind concerns. Some visitors will approach your stand and easily cross into your space. Others will stroll briskly past focusing on something like their phone to avoid eye contact. More visitors will pause and look as they make their way down the aisle. Any or all of them may have questions they’d like to ask but don’t dare to start the conversation themselves.
The concept of approaching people out of the blue and instigating a conversation may feel uncomfortable. Yet your staff needs to be proactive about stepping into the aisles and approaching all visitors.
Here’s why. By starting the conversation, your staff instantly puts the visitor at ease. Your team should think of themselves as hosts and every passerby as a new guest. When a visitor feels welcome they are naturally more open to learning what you have to offer. All it takes is asking an open ended question to break the ice and start building rapport.
Not only will you collect more leads, more importantly, you’ll increase the chances of making the sale too. People remember people: their attitudes; behaviour, appearance and knowledge, often before they remember the company name.
Stimulate Visitor Senses
Visitors are flooded by stimuli when they enter a show - lights, colours, noise, and crowds. It takes a visitor seconds to walk by and sum up whether or not to stop at your display. Ask yourself what you would stop for. Your attraction may involve more than one of the five senses:
Sight – Visitors may recognise your brand or be intrigued by what they see on your stand: Dazzling backlit graphics, big screen video presentations, product demonstrations or live presentations.
Sound – Visitors are attracted to sounds emanating from your display whether its music, a presenter’s voice, or visitors laughter as they play an on-stand game.
Smell – It’s the strongest sense for triggering associations and memories. Good smells such as fresh coffee or familiar food scents like popcorn can reach out to visitors and lure them in from the aisles.
Taste - Offer light refreshments to entice visitors. It may help lengthen the duration of their visit.
Touch – Entice visitors with a tactile experience, the opportunity for true hands-on interaction.
Give Promotions that Offer Value
The right giveaway can promote your brand for months after the show. The best giveaways offer true value.
Another very powerful technique is to extend an offer only for visitors to your stand. You can use a discount or value add approach. Create a show special package with a discount price or give out a one-time promotion code to apply to an online purchase. Alternatively you could offer a free upgrade or a bogof (buy-one-get-one-free). Be sure the offer is available for a limited time only so recipients have a sense of urgency to act. If there is enough interest but the time frame is too short you can always extend the deadline.